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Without a Sufficient Backup and Recovery System, is Your Organization at Risk of Losing its Data?
What would you do if you were unable to get physical entry to your office? Is it possible for you to reopen your doors at another location within a few days? If this is the case, you should look into cost-effective and dependable backup options.
No one ever imagines that anything like this might happen to them. Nonetheless, we have all seen and, in some cases, experienced the devastation that may be caused by natural catastrophes, unintentional file deletion, or even terrorist strikes in our lives. Everyone should consider what would happen if all company activities were to come to a grinding stop all at once. Is it possible for your company to recover if you lose all of your data?
Data backups is a topic that has been overdone to the point that it has become "incidental." Today, everyone understands the need of regularly backing up their system data, and the major problem is that everyone "assumes" that this is already being done at their respective businesses, which is not the case. When network professionals are recruited to establish the network, "everyone" naturally believes that this was part of the setup and that it is being taken care of in a magical way. This is a serious oversight.
The implementation of a secure backup and recovery strategy is essential for all businesses, big and small. Perhaps the most important word to remember here is "recovery." Given my more than 20 years of experience in the software industry, I am no longer surprised when businesses regularly conduct backups but never test them to ensure that they are really functioning properly. When it comes time to restore, it may be a frustrating surprise to discover that the backup either didn't back up anything at all or didn't back up the right data.
There is more to having a sound strategy in place than just playing a tape every night (which, by the way, is mandatory step one in the process). In addition, cassettes must be changed each night to ensure that the same tape is not utilized again and over for the duration of the night. One never knows when one may be forced to recover data from a few days ago due to the poor quality of the present data. Every day of the week that the system is backed up should have a separate tape created for it (minimum 5 days). Aside from being rotated, copies should be stored offsite, ideally in a safety deposit box or similar secure place that is not in the immediate vicinity of the office. The site should be easily accessible in the event that data has to be retrieved immediately. In an ideal situation, the off-site copy would be updated at least once a month.
In addition to the daily backup tapes, backups should be done at the end of each month, quarter, and year as well. Backups should never be utilized again and should be properly labeled in the event that you need to retrieve the data from one of them. If you are in charge of payroll, the government may contact you at any moment, even years after you have completed your work. You want to be as prepared as possible. Failure to provide the data may result in fines, legal expenses, and accounting costs.
The act of creating a backup tape and storing it elsewhere is just the beginning of the recovery procedure. Backups must be checked on a regular basis to verify that the data is being transferred correctly. This job should be assigned to a competent, technically savvy individual. The adage "you can never have too many backups" rings true in this case. However, it is equally essential to ensure that the backup you are taking is in fact "good."
It is essential to establish a regular schedule for taking, testing, and storing backups. If your data is secured, you can always restore it on another machine at a different location, even if you do not have access to your workplace or if your server is destroyed. We had clients that had offices close to Ground Zero and were unable to return to their premises for an extended period of time due to the disaster. Thanks to excellent backup tapes, they were able to restore to fresh gear at another site in a matter of days and were back in business just a couple of days after the disaster struck. Being prepared may be the difference between a successful company recovery and a failed business recovery.
Furthermore, every business should have a written backup plan that details the actions that the company will take in order to recover and continue operations at places other than the office. Not only should the strategy include the procedures that will be done to restore the data, but it should also outline how and where the workers will be able to access the data. What would be the procedure if remote access were to be made available? Would a number of offices be consolidated into a single temporary central location? There should be a variety of options and solutions accessible so that the majority of circumstances may be handled without the need for a last-minute solution appeal.
A catastrophe poses a slew of difficulties, the majority of which cannot be anticipated. Recovering your data and getting your business back up and running are two things that may be arranged. The unfortunate reality is that this kind of strategy is not usually regarded as a high priority and is instead considered a secondary concern in comparison to the main company's activities. The most important thing to remember about cybersecurity is that it is critical to the security and continuity of key company activities. Backup and disaster recovery plans are an excellent investment for any company.
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